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Foreign Policy Analysis
Five Steps to Policy Implementation

Five Steps to Policy Implementation

Welcome to this short video on policy
implementation. Stay tuned for about seven minutes, and I’ll share what in my
experience enables successful policy implementation and compliance. Before
looking at policy implementation, let’s review all the related areas. First,
policy is the foundation of security efforts. Each policy states what security
objectives management wants to achieve. It states what needs to be accomplished:
not how. Policies are supported by standards, baselines, guidelines, and
procedures. They’re created or adjusted to ensure the policy objectives are met.
Standards are required steps or controls that IT and other areas of the business
must follow. A baseline is the minimum security a system or device within a
system must meet. This is usually based on information provided by standards of
best practice and vendors. Baselines commonly differ between systems,
depending on the sensitivity of the data they process, store, or transport. Guidelines are recommendations for
security controls and procedures. Procedures are step-by-step approaches
to completing IT and business tasks. Procedures should be designed to ensure
all employees achieve both business and security objectives. Governance is the
development of policy to achieve outcomes commensurate with reasonable
and appropriate risk management and regulatory compliance. Governance also
includes monitoring and oversight. For example auditing, to ensure management’s policy expectations are met, even if the data goes into the cloud. No organization can
relinquish its responsibility for governance to protect the data it
collects and processes, regardless of where it resides. Governance is one part
of the GRC triad: Governance, risk management, and compliance. Policies are the basis of security, but they’re often not properly implemented. It takes more
than distribution and training to ensure compliance.
we should consider the reasonable and appropriate attention to specific tasks.
These tasks help to inform affected employees about additions or changes to
what is or is not acceptable; to integrate changes into how we implement
information management and delivery solutionsl and to manage results. The five
steps we cover in this video include providing policy access, training,
reviewing and changing our baselines and requirements, and ensuring that
governance processes include the new policy objectives. A general announcement that a new policy is available and its general impact is necessary to bring
attention to potentially needed changes in information projects and employee
behavior. Distribution of the policy to managers and supervisors begins with the process of discussing the impact of the policy on business operation. The
announcement and distribution of the policy should precede the date the
policy takes effect by about 30 days, if possible. This provides sufficient time
to acclimate management and users to upcoming changes. The policy should be
posted where it’s easily accessible by all employees. Managers and supervisors
should be able to refer to it at will. In addition, access to information about the
policy owner is important. If an employee has a question, or someone wants to
report serious challenges to achieving compliance, they should be able to easily
contact the person or team responsible. The organization should create lesson
plans for training relevant to management, business users, and IT. In many cases, the policy affects each of these groups differently. Managers need to
understand the affect the policy has on business operation. They must be able to
discuss the policy with employees, answer questions, and integrate necessary
changes into day-to-day activities. Management training should include
suggestions on how to provide oversight to ensure user compliance.
Business users are provided with a general look at how the policy affects
them and how they use information resources. Since relying on user behavior
is a control of last resort, user training should focus on the gaps left
by implementation of automated controls. This includes changes made by their
managers and supervisors to business procedures. IT personnel need basic
business user training supplemented with how the policy might affect the design,
development, implementation, and management of new and existing systems, networks, and network devices. IT and security should review standards and
guidelines to ensure current standards, baselines, and guidelines will achieve
compliance. This is done by referring policy outcomes to the organization’s
adopted standard of best practice. If changes are needed to standards,
baselines, and guidelines, a review of all relevant systems, network devices, and
user devices is necessary to ensure changes or new standards or guidelines
are integrated into them. Again, training received by the IT team should be
followed by a review of system, device, network device, and network segment
standards, baselines, and guidelines. Changes to these must also be reflected
in relevant build documents. Build document changes are completed in
parallel with creating an action plan to make necessary changes to existing
builds or builds in progress to ensure policy compliance. Finally management
must take steps to ensure the policy objectives are consistently achieved,
Governance requires integration of the new policy objectives into internal and
external audits as well as daily management review reports. Security
should demonstrate to management daily processes that ensure compliance,
including inclusion in change management procedures and security
monitoring. If you have questions or comments about
the content of this video you can reach me at [email protected]

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